2025-10-08T13:45:28Z

Meghan.Forrest:

*navigation
** recentchanges-url|recentchanges

*1. Overview
**Peerspectives|About Peerspectives

*2. Course Structure
**Lectures|Lectures
**Workshops|Workshops
**Pre- and Post-Course Assignments|Pre- and post-course assignments
*3. Setting up the course
**Course set-up
**Timeline
**Platforms and tools|Platforms and tools
**Recommended personnel|Personnel
**Partnering with workshop mentors|Partnering with workshop mentors
**Application and Participant Selection | Application & Selection
*4. Journal partners
**Establishing contact with a journal partner|Establishing contact
**Partnering with a journal|
**First meeting with the journal partner|First meeting
*5. Adapting the course
**Adapting Peerspectives
*6. Special topics
**Artificial intelligence in the course
**Data protection
*7. Appendix
**Talks|Talks
**Publications|Publications

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Partnering with workshop mentors: Workshop mentor calendar block (Calendar invitation)

2025-10-08T13:41:29Z

Meghan.Forrest:

{| class="wikitable"
!Notes
|-
|For each calendar invitation, include the following information (and double check to ensure that it is correct):

* Correct date
* Correct time
* Meeting link in the “Location” section
|}

== Calendar invitation ==
{| class="wikitable"
|+
|'''Recipient'''
|Workshop mentors
|-
|'''Calendar invite text body'''
|Dear Workshop Mentors,

This a calendar invite and ['''Zoom'''] link for the ['''first / second / third / fourth'''] Peerspectives workshop. Please let us know as soon as possible if this date no longer works for you by contacting ['''your email address'''], and we can find a solution.

['''Your Name'''] is inviting you to a scheduled Zoom meeting.

Join Zoom Meeting

['''Link to Zoom meeting''']

Meeting ID: ['''XXX XXXX XXXX''']

Passcode: ['''XXXXXX''']

Thank you!

Sincerely,

['''Your Name''']

The Peerspectives Team
|}
[[Category:Calendar invitations]]
[[Category:Partnering with workshop mentors]]
[[Category:Workshop mentors]]
[[Category:Workshops]]
[[Category:Personnel]]

Category:Partnering with workshop mentors

2025-10-08T13:40:54Z

Meghan.Forrest: Created blank page

Personnel: Contacting prospective workshop mentors (Email)

2025-10-08T13:40:48Z

Meghan.Forrest:

== Email ==
{| class="wikitable"
|+
|'''Recipient:'''
|Prospective workshop mentor
cc: the individual who recommended the prospective workshop mentor
|-
|'''Subject:'''
|Peerspectives: ['''Winter/Spring/Summer/Fall YYYY'''] Semester Invitation
|-
|'''Attachments:'''
|Syllabus (optional)
|-
|'''Email text body:'''
|Dear ['''Firstname Lastname'''],

The ['''Your Institution'''] at ['''your university'''] in ['''your city'''] would like to invite you to participate in our upcoming course, Peerspectives, as a workshop mentor. Peerspectives is a project in cooperation with ['''insert partner journal'''] that seeks to address the lack of formal training for peer review writing available to early career researchers. Our semester-long course for ['''PhD students in the health data sciences - revise if different'''] equips participants with the necessary theoretical background knowledge and an understanding of the scientific publishing system and processes. The entirety of the course will be held online over Zoom. For more details on the course, please visit the [[Peerspectives (Main)|Peerspectives Wiki page.]]

Peerspectives offers students the opportunity to work collaboratively on live manuscript reviews—supplied by ['''insert partner journal''']—in four workshops. This process is guided and overseen by a workshop mentor. Workshop mentors have experience as peer reviewers and have a strong methods background.

You were identified by one of our existing workshop-mentors, ['''insert name of recommender'''], as being a good candidate for this role. The time commitment will be for 4 workshop dates (please see dates below; meetings are flexible but must be within the given weeks), as well as an introductory meeting for the editor mentors on the ['''MONTH DD'''] at ['''HH:MM - HH:MM'''] [('''insert timezone''')]. Additionally, workshop mentors may need to spend an additional hour or two finalizing their team’s reviews before they return the final report to ['''insert partner journal'''].
{| class="wikitable"
|'''Topic'''
|'''Date and time'''
|-
|Workshop 1
|['''MONTH DD, YYYY; HH:MM-HH:MM''')]
|-
|Workshop 2
|['''MONTH DD, YYYY; HH:MM-HH:MM''')]
|-
|Workshop 3
|['''MONTH DD, YYYY; HH:MM-HH:MM''')]
|-
|Workshop 4
|['''MONTH DD, YYYY; HH:MM-HH:MM''')]
|}
If you’re interested and would like to participate in this upcoming semester, we would be very pleased to include you in this round of Peerspectives. If you would rather participate in a future semester, we would be happy to reach out to you when developing the next courses.

If you have any additional questions concerning the organization of the course, please feel free to reach out to our course administrators at ['''your email address'''].

All the best and wishing you a good rest of your week,

['''Your name(s)''']

The Peerspectives Team
|}
[[Category:Email]]
[[Category:Personnel]]
[[Category:Workshop mentors]]
[[Category:Partnering with workshop mentors]]

Partnering with workshop mentors

2025-10-08T13:40:30Z

Meghan.Forrest:

== Requirements and responsibilities of workshop mentors ==
Workshop mentors are experienced researchers, peer reviewers, and ideally journal editors, who host [[workshops]] and provide guidance for students in finalizing their joint peer review report.

Please refer to [[Recommended personnel#Workshop%20mentor|this page]] for more detailed information about the requirements and responsibilities of workshop mentors.

== Number of workshop mentors ==
Before inviting mentors to participate, the course administrator should determine how many mentors will be needed to run the course. This determination is based on the following:

* the number of participants that will take part in the course
* the number of participants that will comprise each workshop group

[[Workshops#Workshop%20groups|Workshop groups]] should each contain 4–6 participants, and the course capacity should be limited to a maximum of 40 participants to keep course administration manageable. Once the total number of groups is confirmed, one workshop mentor should be invited per group.

== Invitation ==
When inviting workshop mentors, include the workshop dates and ask each mentor to confirm their willingness and availability. <blockquote>'''Related templates:'''

* '''''Email''': [[Personnel: Contacting prospective workshop mentors (Email)|Contacting prospective workshop mentors]]''
</blockquote>If the workshop mentor(s) agree to participate, follow up with calendar invitations for each scheduled workshop session to ensure the times are reserved in their schedules.<blockquote>'''Related templates'''

* '''''Calendar invitation''': [[Partnering with workshop mentors: Workshop mentor calendar block (Calendar invitation)|Workshop mentor calendar block]]''
</blockquote>

== Workshop mentor orientation meeting ==
We recommend providing a 60 minute training session for workshop mentors to attend prior to the first workshop date, especially for mentors who are participating for the first time. This training summarizes the [[Lectures#Lecture%20topics|content from the lectures]], clarifies the expectations for the participants and the mentors, and provides suggestions for possible workshop structures.

The slide deck used for the new workshop mentor orientation meeting in the original Peerspectives course can be found here.

== Tips ==

# Workshop dates and times can be adjusted to fit mentors' schedules. However, to reduce administrative effort, it is recommended to schedule all workshop groups at the same date and time, if possible.
# If you are running many workshop groups in parallel, consider having a mentor on standby in case a scheduled mentor is unable to supervise a workshop group at the last minute.
[[Category:Workshop mentors]]
[[Category:Personnel]]
[[Category:Partnering with workshop mentors]]

Partnering with workshop mentors

2025-10-08T13:40:06Z

Meghan.Forrest:

== Requirements and responsibilities of workshop mentors ==
Workshop mentors are experienced researchers, peer reviewers, and ideally journal editors, who host [[workshops]] and provide guidance for students in finalizing their joint peer review report.

Please refer to [[Recommended personnel#Workshop%20mentor|this page]] for more detailed information about the requirements and responsibilities of workshop mentors.

== Number of workshop mentors ==
Before inviting mentors to participate, the course administrator should determine how many mentors will be needed to run the course. This determination is based on the following:

* the number of participants that will take part in the course
* the number of participants that will comprise each workshop group

[[Workshops#Workshop%20groups|Workshop groups]] should each contain 4–6 participants, and the course capacity should be limited to a maximum of 40 participants to keep course administration manageable. Once the total number of groups is confirmed, one workshop mentor should be invited per group.

== Invitation ==
When inviting workshop mentors, include the workshop dates and ask each mentor to confirm their willingness and availability. <blockquote>'''Related templates:'''

* '''''Email''': [[Personnel: Contacting prospective workshop mentors (Email)|Contacting prospective workshop mentors]]''
</blockquote>If the workshop mentor(s) agree to participate, follow up with calendar invitations for each scheduled workshop session to ensure the times are reserved in their schedules.<blockquote>'''Related templates'''

* '''''Calendar invitation''': [[Partnering with workshop mentors: Workshop mentor calendar block (Calendar invitation)|Workshop mentor calendar block]]''
</blockquote>

== Workshop mentor orientation meeting ==
We recommend providing a 60 minute training session for workshop mentors to attend prior to the first workshop date, especially for mentors who are participating for the first time. This training summarizes the [[Lectures#Lecture%20topics|content from the lectures]], clarifies the expectations for the participants and the mentors, and provides suggestions for possible workshop structures.

The slide deck used for the new workshop mentor orientation meeting in the original Peerspectives course can be found here.

== Tips ==

# Workshop dates and times can be adjusted to fit mentors' schedules. However, to reduce administrative effort, it is recommended to schedule all workshop groups at the same date and time, if possible.
# If you are running many workshop groups in parallel, consider having a mentor on standby in case a scheduled mentor is unable to supervise a workshop group at the last minute.
[[Category:Workshop mentors]]

Category:Workshop mentors

2025-10-08T13:39:36Z

Meghan.Forrest: Created blank page

2025-08-28T10:01:55Z

Meghan.Forrest: Created blank page

Partnering with workshop mentors: Workshop mentor calendar block (Calendar invitation)

2025-08-28T10:01:46Z

Meghan.Forrest: